TERMS & CONDITIONS

Effective Date: March 2nd, 2026
Contact Email: explore@overlandphotocollective.com

By accessing our website, reserving, and/or participating on a tour with Overland Photo Collective LLC (“Company,” “we,” “us,” or “our”), you (“Client,” “Participant,” or “you”) agree to the following Terms & Conditions.

1. Booking & Payment

  • A non-refundable deposit of 30% per person is required to secure your reservation.

  • The remaining balance is due no later than 60 days prior to the tour start date.

  • If full payment is not received by the due date, the Company reserves the right to cancel your booking without refund of deposit.

  • Bookings made within 30 days of departure require full payment at the time of booking.

2. Cancellations & Refund Policy

  • All cancellations must be submitted in writing via email to explore@overlandphotocollective.com

  • Deposits are non-refundable unless otherwise stated in writing.

  • Cancellation fees:

    60+ days before departure: Refund minus deposit

    30–59 days before departure: 50% refund of total tour price

    0–29 days before departure: No refund

  • No refunds will be issued for unused portions of the tour, including missed days, early departure, or failure to participate.

  • We strongly recommend purchasing travel insurance that covers cancellation, medical, and emergency evacuation.

3. Weather & Conditions

Photography tours operate in natural outdoor environments. Weather, lighting, road conditions, and park access are beyond our control.
No refunds will be issued due to weather conditions, natural events, or environmental factors.

We reserve the right to modify locations or schedules for safety, lighting conditions, or operational reasons.

4. Assumption of Risk

Participants acknowledge that photography tours may involve:

  • Hiking on uneven terrain

  • Exposure to extreme temperatures

  • Wildlife encounters

  • Remote locations

  • Vehicle travel on paved and unpaved roads

By booking, you voluntarily assume all risks associated with participation.

5. Release of Liability

To the fullest extent permitted by law, you agree to release and hold harmless Overland Photo Collective LLC, its owners, employees, contractors, guides, and affiliates from any liability for:

  • Personal injury

  • Illness

  • Property damage

  • Equipment loss

  • Delays or travel disruptions

This includes incidents caused by negligence, except in cases of gross negligence or willful misconduct.

6. Medical & Physical Requirements

  • Participants are responsible for ensuring they are physically capable of participating.

  • You agree to disclose any relevant medical conditions prior to departure.

  • The Company reserves the right to remove a participant from a tour if their participation poses a safety risk.

7. Travel & Transportation

  • Participants are responsible for arranging their own transportation to the designated meeting location unless otherwise stated.

  • The Company is not responsible for airline delays, missed connections, or travel disruptions.

  • Seatbelt use is required in Company vehicles at all times.

  • Participants are responsible for all required travel visas and documentation necessary to enter and exit the country and area of the trip.

8. Conduct

We maintain a professional, respectful learning environment.

Overland Photo Collective LLC reserves the right to remove any participant without refund for:

  • Unsafe behavior

  • Harassment or inappropriate conduct

  • Illegal activity

  • Disruption of the group experience

9. Photography & Media Release

By participating, you grant the Company permission to use photographs or video taken during the tour that may include your likeness for marketing and promotional purposes.

If you prefer not to appear in marketing materials, you must notify us in writing prior to the tour.

10. Intellectual Property

All instructional materials, itineraries, and tour content remain the intellectual property of Overland Photo Collective LLC. They may not be reproduced, distributed, or used commercially without written consent.

11. Minimum Participants & Cancellation by Company

  • Tours require a minimum number of participants.

  • If the minimum is not met, we reserve the right to cancel the tour. In such cases, participants will receive a full refund of payments made to the Company.

  • The Company is not responsible for non-refundable travel costs incurred by participants.

12. Force Majeure

Overland Photo Collective LLC is not liable for failure to perform due to events beyond its reasonable control, including but not limited to:

  • Natural disasters

  • Government restrictions

  • Public health emergencies

  • Park closures

  • Civil unrest

In such cases, refunds or credits will be issued at the Company’s discretion.

13. Equipment Responsibility

Participants are fully responsible for their own photography equipment and personal belongings.
Overland Photo Collective LLC is not liable for loss, theft, or damage.

14. Governing Law

These Terms & Conditions shall be governed by the laws of the State of Arizona, United States.
Any disputes shall be resolved in the courts located in Coconino County, Arizona, United States.

15. Agreement

By booking a tour, you acknowledge that you have read, understood, and agree to these Terms & Conditions.